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A Recruitment Partners Guide to Uploading an Australian Application

Congratulations! Your student has made the exciting decision to study in Australia. Together you’ve completed all the research, chosen the school, selected the program, and now it’s time to apply.

For Australian applications, you’ll need to submit more supporting documents upfront, including those required for your student’s visa application.

A Recruitment Partners Guide to Uploading an Australian Application

ApplyBoard’s dedicated Customer Experience (CX) Team will assess the documents and the application before submitting it to the school. Remember, schools in Australia have no tolerance for incomplete applications, so the ApplyBoard Platform will help you get it right.

When you complete an Australian application through ApplyBoard, you’ll see a few new items on the Applicant Requirements page. To highlight some of the new requirements, we’ve created the step-by-step guide below to ensure a smooth and successful application for you and your student.

How to Submit a Successful Application

Step 1: Upload Notarized or Stamped Documents

All documents uploaded must be either:

  1. Notarized, or
  2. Stamped by your agency

The requirement will be identified on the Applicant Requirements page, so please check prior to uploading the documents. Regardless, as a representative, please make sure you have seen all original documentation.

Notarized Document Requirement
The Notarized Documents Requirement means that all documentation must bear a stamp from a legally recognized notary, attesting to its veracity.

Notarized Document Requirement

Verification of Authenticity Requirement
The Verification of Authenticity Requirement is unique to the Australian market. It simply requires a stamp from the recruitment agency on all documentation, attesting that you have seen physical copies of documents submitted and found them to be valid.

Verification of Authenticity Requirement

ApplyBoard will also watermark the documents before submitting them to the school.

Step 2: Transcripts and Certificates

As in all other markets, students will need to provide academic transcripts and certificates to meet the program’s eligibility requirements.

Also, if required, please provide:

  • Any backlogs, should the student have any
  • Study gap justification, such as a letter from the student’s employer, demonstrating what the applicant has accomplished while not studying 

Step 3: Copy of Passport

A copy of the passport, either notarized or stamped, is required.

Step 4: Financial Documents

Some schools will ask the student to provide financial documents upfront, proving that they have sufficient funds to support themselves during their first year of study. If not required during this stage, all financial documents will be requested when submitting the visa application.

The student needs to demonstrate that they have sufficient funds to cover the following costs: 

  • First year’s tuition (university is AU$25,000–$35,000 per year and college is AU$15,000–$20,000 per year)
  • Cost of living (estimated at AU$21,041 per year)
  • Travel (airfare cost of AU$2,000)
  • Health insurance (AU$1,200–$2,000 per year, depending on provider)

Typically, financial documents include bank statements from the financial sponsor(s) dated no later than three months before submitting the application.

Step 5: Statement of Purpose

One of the most important, yet time-consuming documents, included in an Australian application is the Statement of Purpose (SOP). An SOP includes an overview of the applicant’s:

  • Background
  • Current study plans
  • Future career aspirations

The SOP must demonstrate that a student’s reason for going to Australia is strictly for education. Please note, the SOP must be in the student’s own words. Australian schools have indicated to ApplyBoard that this is the single most important document that they look at to determine whether the student is a Genuine Temporary Entrant.

Some schools will provide their own SOP guidelines and checklists that need to be followed and completed by the student, similar to the following requirement:

Statement of Purpose

If the school hasn’t asked for specific SOP requirements, ApplyBoard has included an SOP External Guide that the student can reference. It includes sample questions and a sample SOP to ensure all necessary information is covered.

Statement of Purpose - External Guide

A member of the ApplyBoard CX Team will review the SOP to ensure the student includes all crucial information that an immigration officer and the school’s admission department typically require. CX will leave feedback for the student, highlighting missing information or where further detail is required. This is an iterative process, so don’t be surprised if you hear from ApplyBoard several times. 

Tip: The more information provided upfront, the easier the remaining steps will be, including the Genuine Temporary Entrant interview and visa application. If a particular school does not request a SOP to gain acceptance, the Australian Department of Home Affairs will request one when applying for a student visa.

Step 6: Authorization Forms

Some schools will require the student to sign authorization forms, whether from the school or a third party. The signature must match the one on the student’s passport. 

Authorization Forms

Step 7: Second Degree Preference

Some schools may ask for a second degree preference should the student not qualify for their first choice. If so, please indicate the student’s second preference in the application.

Second Degree Preference

Step 8: Portal Questions

Some applications may ask the student to respond to portal questions, such as reading and understanding terms and conditions. These questions can be found and answered on the student’s application page.

Portal Questions

Step 9: Genuine Temporary Entrant Interview

Once all documents have been provided, and the SOP is complete, the student will then move onto the Genuine Temporary Entrant interview stage.

In some cases, the student will need to participate in multiple Genuine Temporary Entrant interviews—one with ApplyBoard, one with the school, and one with an immigration officer.

If a Genuine Temporary Entrant interview is required with ApplyBoard, the applicant will receive details about scheduling an interview.

A calendar will pop up that will allow you to choose the best time and day to meet with a member of the ApplyBoard CX Team.

GTE Interview

GTE Interview

The process will be slightly different for each student and depends on the school’s requirements and the country from which the student is applying.

If the school is conducting the GTE interview, the student will be contacted by the school outside the ApplyBoard Platform to schedule an interview.

Step 10: ApplyBoard Interview

If an interview is scheduled with ApplyBoard, the student will be interviewed by a member of the Pre-Submission Team. Remember, ApplyBoard is here to help. The questions that will be covered are similar to the information already provided in the SOP, which is another reason the SOP is important.

Step 11: Feedback and Followup Interview

The CX Team will provide feedback following the interview. In special circumstances, we may feel that a second interview is required to help strengthen some of the student’s answers. The better prepared the student, the more comfortable they will be speaking with the immigration officer.  

The same process will be used to schedule additional interviews.

Step 12: Submission Stage

Once the CX Team interviewer feels that the student has provided sufficient information regarding their intentions to travel to Australia for study purposes only and reason for choosing Australia, you will receive notification that the student has passed the interview. ApplyBoard will move the student’s application onto the submission stage.

Now the fun part—waiting for the school’s offer! If an offer is extended, ApplyBoard can help your student apply for their visa at no additional cost, with the exception of the application fee, which is paid directly to the Australian Department of Home Affairs.

We hope the information provided here will help ensure a smooth and successful Australian application process for you and your student. Note: This guide may not include all the requirements for each school. Please ensure you complete all requirements listed on the Applicant Requirements page.

Please reach out to your ApplyBoard Representative with any questions.